RWebZ Hub

A new generation of online collaboration that puts you in control

Share and collaborate on documents, send and receive email, manage your calendar and have video chats without data leaks

As fully on-premises solution, RWebZ Hub provides the benefits of online collaboration without the compliance and security risks.

What is a content collaboration platform?

A content collaboration platform (CCP) is a platform designed to facilitate content productivity and collaboration in an organization. A CCP typically enables collaborative editing of documents, supports video and text chat, task management and basic content management and workflow capabilities.

Team members can usually access content via web, desktop and mobile interfaces and collaboration can be across organizational borders.

Content Collaboration Platforms are an evolution of Enterprise File Sync and Share (EFSS) solutions, which are limited to facilitating the sharing of files.

One integrated solution

Hub integrates the three key Nextcloud products Files, Talk and Groupware into a single platform, optimizing the flow of collaboration. Eliminate the confusing hodgepodge of different SaaS tools and the compliance, security, cost and productivity issues that come with it and standardize on a single solution with RWebZ Hub.

Nextcloud Files

Enterprise File Sync and Share

Nextcloud Files offers universal file access on desktop, mobile and web. Find files with powerful search, share your thoughts in comments or lock files until you are done with them.

Nextcloud Talk

Calls, chat and web meetings

Nextcloud Talk delivers on-premises, private audio/video conferencing and text chat through browser and mobile interfaces with integrated screen sharing and SIP integration.

Nextcloud Groupware

Calendar, Contacts & Mail

Nextcloud Groupware integrates Calendar, Contacts, Mail and other productivity features to help teams get their work done faster, easier and on your terms.

Why RWebZ Hub

Hosted on-premises
100% open source
A single, integrated platform
Integration in infrastructure
Security and encryption

Improve team collaboration and reduce operational expenses with the leading content collaboration platform.

Serving your needs

RWebZ Hub is providing technology that is a perfect fit for your organization!

Nextcloud provides the highest security for protected health information.

Healthcare

Patient safety is the highest priority at health care and life science institutions. RWebZ Hub makes patient information available to healthcare professionals when they need it through an easy-to-use interface with the highest degree of reliability, security, and privacy at a reasonable cost.

Financial Services

RWebZ offers a unique on-premises solution for financial services companies.

Growing regulatory pressure and fast-moving technology forces the financial services industry to improve operational efficiency while avoiding the risks that come with a move to public and SaaS cloud technology.

RWebZ Hub solves this without compromising security.

Lawyers and Notaries

RWebZ Hub enables secure file exchange between employees, clients and partners and makes your data available on all devices.

Communication via paper only is out of date. Clients expect from their law firm, notary or tax adviser a modern, digital communication exchange, secure and discreet. In the office, at home and on the road.

Construction and manufacturing

Delivering on tight schedules and to specifications requires easy, instant access to data. RWebZ Hub offers a much easier interface than traditional document management systems and gives immediate access to documents on the go.

Why self hosting?

You need 100% certainty

Sending around data by email or using public SaaS file sharing solutions does not provide much security for sensitive data. Encryption is complicated and cumbersome to use, reducing the real benefits due to employees working around them or making mistakes.

Keeping data on your own infrastructure or at a trusted local private or public cloud provider means you stay in control. Only then can you show your customers exactly where their sensitive documents are. Regulators can be certain that non-compliance with proper process is minimized.

You need 100% certainty

Most consumer-grade solutions like Dropbox or Office 365 were not designed with privacy regulations and security concerns in mind, mixing data from consumers and businesses, spread out in data centers across the globe. Enterprise IT workloads may be processed by Cloud Providers liable to the US CLOUD Act, meaning your business data can be leaked on orders of the US judicial system, often without disclosure to you.

Rather than trying to work around their limitations, Nextcloud provides a security-first solution which puts you in complete control over the location and access policies of data with a private cloud solution as well as a managed public cloud solution offered by local and trusted providers.

Get Started

Powerful collaboration

Integrated groupware, chat and project management

RWebZ Hub features tightly integrated chat, project management, mail, calendaring and more. Chat messages can be directly transformed into tasks, task deadlines are visible in the Calendar and files can be attached to a task from the sharing dialog.

A single platform means there is no need to juggle different accounts, keep track of where in the many cloud platforms the latest version of a document is floating around, or worry about security threats and invisible costs.

Efficient workflows

Common processes in organizations, like getting a document approved or turning it into a PDF, can be automated with Nextcloud Flow and Approval workflows. Thanks to the integration of a number of document signing tools, requesting a formal signature on a PDF document like a contract or NDA can now be done directly from within RWebZ Hub.

Collaborate on documents with OnlyOffice

OnlyOffice integration in RWebZ Hub empowers your users to collaborate on office documents with team members in real-time.

Compatibility with Microsoft Office formats means perfect documents, every time.

OnlyOffice is integrated by default in RWebZ Hub
A modern and familiar user interface
The same document rendering in every browser
Desktop level editing capabilities

Start your day informed

The RWebZ Dashboard is your starting point of the day, giving you an overview of your upcoming appointments, urgent emails, chat messages, incoming tickets, latest tweets and much more! Users can set their status so others know what they are up to..

Security first

NextCloud is deeply committed to protecting the safety of our customers’ data. We are confident that Nextcloud Files offers the best security in the self-hosted file sync and share industry, because:

it follows industry best practices around security (aligned to ISO27001)

it offers some of the highest open source security bug bounties

It integratea unique in-transit, server-side and client-side end-to-end encryption technologies.

Compliance-ready monitoring

Nextcloud enables admins to monitor the health and performance of a Nextcloud system with a graphical UI and an API endpoint for monitoring apps. Fully audit-ready logs of user activity are generated.

Tracking changes to user files

Nextcloud Files lets users track file modifications, downloads of shares and changes to comments or tags, providing an overview in the browser, clients or via email notifications and an RSS feed.

Accessibility

To ensure Nextcloud is accessible to users with visual impairments, RWebZ Hub has extensive keyboard accessibility and screen reader support.

The colors used in RWebZ Hub meet the WCAG 2.0 AA standard for contrast and we created themes for users who need even higher support. Our High Contrast theme aims for WCAG 2.0 AAA compliance, while a Dyslexia-friendly font option helps people with reading disability. A Dark theme is also available.

External storage, securely encrypted

The external storage feature of RWebZ Hub gives users access to their data wherever it is. Nextcloud Files can access data stored with a wide variety of popular cloud service providers such as Amazon, Google and Dropbox, but can also access file storage solutions using standard protocols such as NFS, (S)FTP, WebDAV and more.

The Encryption App can encrypt data at rest for both local and remote storage, protecting data stored on networks outside of user infrastructure. Keys can be handled by an external key management

Integrated account management

RWebZ Hub features built-in account management with optional two-factor authentication as well as Single-sign-on support and integration with external user directories like LDAP or IMAP, SMB, FTP and more.

User-defined group management

Users can define their own, custom groups, named Circles. These can be managed in various ways, including with invitations, through an open listing where users can join with or without an approval step, with designated sub-managers and so on.

Users can share with these groups the same way as administrator-defined RWebZ Hub groups. Users can add members of a circle to a conversation, share a folder to a circle, assign a task to a circle and so on.

Key benefits

Under your control

There is no need to compromise with outsourcing. Rather than hosting your sensitive company data with a third party, keep it 100% under control of your IT team while offering the highly secure access and communication facilities that your employees need to be productive.

A complete platform

An easy, familiar user interface means efficient work. RWebZ Hub is unique by offering the most extensive built in communication and collaboration technology in the industry, negating the complexity of running and connecting multiple separate solutions.

Military-grade security

RWebZ Hub offers industry-first, unique solutions like Video Verification, machine-learning-driven suspicious login detection, extensive multi-factor authentication solutions and more. Extensive logging and monitoring show users, administrators and auditors the exact flow of data and who had access at what time.

What sets RWebZ Hub apart

A complete platform

RWebZ Hub offers the most comprehensive, deeply integrated on-premises collaboration platform on the market, replacing dozens of other tools.

Secure file exchange within and between organizations
Collaborative editing of docx, xlsx and more
File versioning, restore and retention control
Commenting on files, adding notes to share links
Integrated chat and secure audio-video calls
Calendar, mail and task management tools
Comprehensive set of security capabilities

Switching between different tools is more than cumbersome and inefficient: it also increases the chance for mistakes that can result in data leaks.

Having a complete, all-in-one solution simplifies the IT infrastructure for both users and the IT team, improving productivity and security.

RWebZ Hub - The Package

Included by Default

Customizations available by request

Main Modules

Dashboard
Files
Photos
Activity Reports
Talk
Mail
Contacts
Calendar
Deck – Kanban-style organization tool
OnlyOffice – Community Office server for up to 20 simultaneous connections
File sharing
User status
Versions – This application automatically maintains older versions of files that are changed
Video player
Weather status

Expensions

Approval – Approve/reject files based on workflows defined by admins
Auditing / Logging – Provides logging abilities for RWebZ Hub such as logging file accesses or otherwise sensitive actions.
Collaborative tags – Ability to tag folders and documents
Comments – Ability to comment on files
Deleted files – Enables users to restore files that were deleted from the system
Extract – Ability to extract archives inside the Hub
Files From Mail – Allows an admin to link a drop-mailbox to Nextcloud. This way, you can set a mail address and every mails+attachments send to this mail address will be automatically be saved on the cloud.
Group folders – Admin configured folders shared with everyone in a group.
LibreSign – Sign PDF documents using digital signature
PDF viewer – Directly view PDF documents in your RWebZ Hub.
PDF annotations – Annotate any PDF document collaboratively inside RWebZ Hub.

Security

Brute Force Protection
Antivirus for files
External storage support
Dark Theme
Accessibility – Provides multiple accessibilities options to ease your use of RWebZ Hub
Password policy – Allow admin to define certain pre-conditions for password, e.g. enforce a minimum length
Ransomware protection – This app prevents the Nextcloud Sync clients from uploading files with known ransomware file endings.
Restrict login to IP addresses
Two-Factor Authentication – Different methods of 2FA

Prerequisites

What do we need you to have in order to start and other otions

The system can be run as a Virtual Machine (on Existing Server) or as a Standalone Server.

Requirement for virtual environment

CPU: Intel or AMD with at 4 virtual cores available
RAM: 8GB Available Ram to allocate to virtual machine
Storage: Min 128GB of storage to allocate to running system, if you’d like to use the Hub to store the files locally rather than on external storage, than you will require minimum 500GB of additional storage.

Requirement for physical Server

CPU: i5, i7 or Xeon with at least 4 cores.
RAM: 16GB minimum, 32GB Recommended.
Storage: preferably 2 sets of discs, 2x 256GB for the system and minimum 3x 2TB for the storage.

Requirements for secure access

Static IP: In order to minimize functionality disruption, having Staticly assigned IP address from your ISP is recommended.
Domain names: in order for the system to run correctly it will require 2 subdomains configured on your companies domain name, eg. filehub.mycompany.com and office.mycompany.com. If your company doesn’t have a domain name, we could offer to rent a name from us, eg, companyhub.officedms.ca and companyoffice.officedms.ca

Please feel free to inquire about RWebZ Hub for your compnay.